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AP Validation — Vidhyarthi Smart Document Processing
Total Invoices
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All time
Auto-Approved
—
—
Partial Approve
—
Within tolerance
On Hold
—
Needs review
Rejected
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Returned to supplier
Approved Value
—
USD
Upload Documents
Batch — PO, POD, Invoice
Agent Review
— invoices on hold
All Validations
Full results table
Validation Results
Full results table
Recent Validations
Last 10 processed
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⚠ Needs Review
On Hold invoices
Variance & Charge Summary
Financial breakdown across all processed invoices
Validation Results
3-way match decisions
All Validations
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Anomaly Tracker
Exceptions requiring human review
High Severity
—
Requires immediate action
Medium Severity
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Review within 24hrs
Low Severity
—
Monitor and log
Detected Anomalies
Extracted from validation reports
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Upload Documents
PDF/Image upload for AP · Excel bulk import for SO & Customer Invoices
Upload AP Documents
Invoices, Purchase Orders, GRN/POD — PDF or image
📁
Drop files here or click to browse
PDF, JPG, PNG — up to 30 files
Upload Settings
Processing Flow
1. File uploads to Supabase
2. URL written to Airtable
3. Status set to Pending
4. OCR extracts text
5. AI validates & matches
6. Result in dashboard
2. URL written to Airtable
3. Status set to Pending
4. OCR extracts text
5. AI validates & matches
6. Result in dashboard
Document Library
All uploaded invoices, purchase orders and GRN/PODs
All Documents
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Vendors & Customers
Approved counterparties for invoice processing
Vendor & Customer Registry
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Agent Review
Click any row to expand — approve or reject inline
AR Tracker
Invoice ageing · SO match · Follow-up from dashboard
Total Outstanding
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—
Not Due
—
—
Overdue
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— invoices
Overdue 60+
—
Escalation required
Collected MTD
—
DSO: —
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Activity Log
Complete audit trail of all validation activity
All Activity
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AP MODULE
AP Invoice Dashboard
3-way match validation — Invoice vs PO vs POD
Total Validations
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Auto-Approved
—
Pending Review
—
Value at Risk
—
Recent Validations
Latest AP invoice decisions
AP MODULE
AP Validation Results
3-way match decisions — Invoice vs PO vs POD
All AP Validations
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AP · AGENT REVIEW
AP Invoice Review
Invoices requiring agent decision — On Hold, Partial, Flagged
On Hold
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Partial Approve
—
Total Value at Risk
—
Avg Variance %
—
Invoices Awaiting Decision
Click Review → to expand invoice, compare vs PO, and submit decision
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AP MODULE
Upload AP Documents
Upload Invoice, Purchase Order, or POD — type auto-detected from filename
AR MODULE
AR Invoice Dashboard
O2C tracking — Customer invoice ageing & follow-up
Total Outstanding
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60+ Days Overdue
—
Action Pending
—
Outstanding Value
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Overdue Customer Invoices
Requiring follow-up action
AR · FOLLOW-UP
AR Follow-Up Actions
Overdue customer invoices requiring collection action
Total Overdue
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60+ Days
—
Outstanding Value
—
Action Pending
—
Avg Ageing
—
Overdue Customer Invoices
Click Review → to expand invoice, compare vs Sales Order, and log action
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AR · AGEING
AR Ageing Report
Full ageing breakdown by customer, region and entity
Not Due
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1–30 Days
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31–60 Days
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60+ Days
—
Total Outstanding
—
Full Ageing Detail
All customer invoices sorted by ageing
AR MODULE
Upload AR Documents
Upload Sales Order or Customer Invoice — type auto-detected from filename